Job Details

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The University of Miami/UHealth Office of the Dean has an exciting opportunity for a Full Time Sr. Manager Sponsored Programs to work at the UHealth campus in Miami, Fl.

CORE JOB SUMMARY
The Senior Manager, Sponsored Programs directs and oversees all administrative and financial aspectsof the Sponsored Programs division at the assigned facilities. The Senior Manager, Sponsored Programs operates with the goals of increasing sponsored funding levels and the output of funding proposal, as well as maximizing the use and efficacy of existing research funding dollars. Further, the incumbent develops and implements policies and methods that further these goals.

CORE JOB FUNCTIONS
1. Identifies potential donors or sources of funding and plans outreach strategies.
2. Participates in the development of grants applications and proposals.
3. Schedules and oversees planning for special events that publicize the organization and its programs to the community.
4. Trains, mentors, and supervises sponsored programs staff members, and prepares performance reports.
5. Negotiates contractual provisions with potential partners.
6. Develops and provides reports or documentation needed to secure and maintain funding and grants.
7. Ensures that grants and contracts adhere to organizational standards.
8. Acts as department expert and primary point of contact on funding issues and disputes.
9. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS
Education:
Bachelor's degree in relevant field required

Experience:
Minimum 7 years of relevant experience required

Certification and Licensing:
Refer to department description for applicable certification requirements

Knowledge, Skills and Abilities:

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

DEPARTMENT ADDENDUM

Department Specific Functions

Grants Administration & Proposal Development

• Direct and oversee the preparation, submission, and management of federal, foundation, and industry-sponsored research grant applications.
• Serve as subject matter expert on pre-award regulations, procedures, and application guidelines for federal, nonfederal, private, and internal sponsors.
• Coordinate development of budgets for grant proposals and subcontracts, ensuring compliance with sponsor requirements and institutional policies.
• Manage grant award transfers, carry forward requests, no-cost extensions, progress reports (RPPR), and closeout processes.

Industry-Sponsored Project Management

• Represent the institution in budget and contract negotiations for clinical trials and industry-sponsored research.
• Collaborate with revenue analysts, research staff, and external sponsors to activate studies and negotiate appropriate fees and protocol terms.
• Oversee administrative management for neuroscience and other research programs, including financial management, strategic planning, and grants oversight.

Compliance, Reporting & Documentation

• Ensure adherence to federal, state, and institutional regulations in all sponsored programs activities.
• Develop and maintain internal tracking tools for budgets, spending, and effort distribution.
• Facilitate effort certification, expenditure reporting, and financial status reporting for research staff and investigators.

Staff Training & Development

• Lead employee training and onboarding, revise training materials, and conduct shadowing sessions to improve new hire proficiency.
• Mentor and supervise sponsored programs staff, fostering professional growth and team effectiveness.

Collaboration & Strategic Outreach

• Act as primary point of contact for investigators, research personnel, and external sponsors regarding sponsored programs policies and procedures.
• Plan outreach strategies to identify potential donors or sources of funding and support special events that publicize research programs.

Department Specific Qualifications

Education:

Bachelor's degree in relevant field

Certification and Licensing:

Not Applicable

Experience:

Minimum 7 years of relevant experience

Knowledge, Skills and Attitudes:

• Knowledge of business and management principles.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department goals, and objectives that support the strategic plan.
• Ability to effectively plan, delegate and/or supervise the work of others.
• Ability to lead, motivate, develop, and train others.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:
Full time

Employee Type:
Staff